• San Antonio, Texas
• Manufacturing
• 40000-60000
• Full Time regular employee
•  0800-1700
•  New

Job Description

Bilingual Administrative Assistant (Japanese/English)

Position

• Full-time Japanese-English bilingual Administrative Assistant

Summary

• A global construction management and advanced steel fabrication firm with headquarters in San Antonio is seeking a proactive Bilingual Administrative Assistant (Japanese-English) to support back-office operations. The company specializes in innovative and sustainable practices in construction management, including Building Information Modeling, carbon management, and life cycle assessment-based supply chain management. This role requires a versatile individual who can handle a wide variety of administrative and coordination tasks, support communication with the Japan headquarters, and contribute to smooth daily business operations.

Essential Duties

• Provide administrative and clerical support across departments (document preparation, scheduling, filing, data entry, etc.).

• Coordinate and translate communication between U.S. offices and Japan headquarters (mainly written, occasional verbal translation support).

• Support HR, accounting, and general affairs tasks, including record maintenance, meeting coordination, and internal reporting.

• Assist with vendor and client communication, including bilingual email correspondence.

• Prepare reports, expense documentation, and assist in handling confidential records.

• Provide support to managers and employees as needed in a fast-paced office environment.

• Respond to ad-hoc requests and “all-around” back-office needs to ensure smooth operations.

Working Hours, Working Style

• Full-time 40hrs/wk, in-office position.

• Core working hours: 1:00 PM – 5:00 PM (aligned to overlap with Japan HQ communication).

• Standard workday until 7:00 PM. Morning commute start time is adjustable.

Working Location

• San Antonio, Texas office.

Salary/Benefits

• Salary range: $40,000 – $60,000 D.O.E. annually 

• Benefits include:

  • Medical, dental, and vision insurance (basic plan covered by employer; premium plans available at employee cost).

  • 401(k) retirement plan 

Holidays

• Paid holidays offered in accordance with company policy.

• Paid leave and sick days provided after the eligibility period.

Qualifications

• Bilingual proficiency in Japanese and English (JLPT N2–N3 or equivalent level).

• Previous administrative, HR, or general affairs experience preferred.

• Strong organizational, multitasking, and communication skills.

• Ability to work independently and take on multiple tasks in a fast-paced environment.

• Proficient in Microsoft Office Suite and comfortable with digital communication tools.

• Candidate should be reliable, detail-oriented, and resourceful.

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