• San Jose, California
• Electronics Parts/ Semiconductors
• $60-70K
• Full Time regular employee
•  Regular working hours Monday - Friday 9AM -6PM 8AM - 5PM is acceptable as well!(company is flexible)
•  New

Job Description

【Summary】
A U.S. affiliate of a global leader in the semiconductor, medical device, and electronic components industries, with over 7,000 employees across more than 60 locations worldwide, is based in San Jose, California.
This U.S. affiliate is currently seeking an office admin/Manager to join the ecpanding team in their San Jose office.

The Office Admin will play a critical role in ensuring the smooth and efficient operation of daily administrative and facility-related functions.
This role is pivotal in supporting internal teams, managing vendor relations, organizing office systems, and maintaining a productive, compliant, and professional workplace environment. This position will act as a liaison between departments, external partners, and corporate leadership, often interfacing with global teams across North America and Japan.

The ideal candidate for the Operation Support position would be a highly adaptable professional with strong organizational and communication skills. The role involves a wide range of responsibilities, including various administrative tasks, expatriate mobility support, and managing schedules and arrangements for the president and visiting executives.

The position requires a high level of proficiency in both Japanese (approximately 60% of the work) and English. Given the extensive use of Excel for management and tracking, strong Excel skills are also a key requirement.
 

【Essential Duties】
​​​​​​•  Oversee day-to-day office operations including facilities management, supplies, and vendor coordination.
•  Coordinate with IT, HR, and Finance to support onboarding, travel arrangements, and general employee support.
•  Maintain office policies, procedures, and documentation in compliance with company and legal standards.
•  Support executives with scheduling, travel bookings, and internal communications.
•  Work with other departments in DHA as well as HQ in Japan
•  Manage budgets for office supplies, maintenance, and administrative expenses.
•  Participate and contribute to corporate activities focusing on deeper thinking, value exchange, and constant improvement
•  Work independently with minimal supervision
 
【Working Hours, Working Style】
Regular working hours / Monday - Friday 9AM -6PM
8AM - 5PM is acceptable  as well! (company is flexible)

【Working Location】
San Jose, CA ( onsite )
This position will be onsite in their San Jose office for during training period but once they get comfortable with the role, hybrid will be acceptable

【Salary, Benefits】
$60K – $80K
​​​​
This is a full-time position with benefits including Bonuses, Insurance (Medical, Dental, Vision,Life),
Health Savings Account, 401(k), Paid Time Off, Paid Holidays

【Holidays】
Sat, Sun, Holidays

【Qualifications】
•  5+ years of experience in office administration, with at least 2 years in a leadership capacity.
•  Prior experience working in a Japanese or multinational company preferred.
•  Excellent organizational, communication, and interpersonal skills.
•  Detail-oriented and organized individuals with persistence and patience
•  Excellent team players who take initiative and have strong verbal and written communication skills
•  Proficient in Excel for data management and reporting.

 【Education and Experience】
•  Bachelor's degree in Business Administration, Office Management, or related field preferred
•  Foreign language (English and Japanese is a must)
•  Highlight any military experiences

Apply Now