• Itasca, Illinois
• Metal Products
• $20/hour
• Temporary employee
•  Working days and hours are flexible and can be adjusted based on the candidate’s availability
•  New

Job Description

Position
Sales Administrative Assistant (Temporary, Short-Term Contract)

Summary
We are seeking a detail-oriented and dependable Sales Administrative Assistant for a short-term temporary assignment (June to October) to cover a maternity leave. This position is with a Japanese specialty trading company that handles industrial materials, including chemical products, metal parts, adhesives, lubricants, and additives. You will support order processing and logistics coordination in an English-speaking environment, managing a product catalog of approximately 100 SKUs. Japanese language ability is a plus, but not required. There is a possibility of contract extension beyond October depending on business needs.

Essential Duties

• Handle internal order processing for chemical and industrial materials

• Coordinate with warehouse and freight forwarders for inbound and outbound shipments

• Communicate with suppliers (primarily based in Japan) and customers

• Place and track purchase orders, manage delivery schedules

• Maintain and update records for about 100 distinct products

• Use internal systems including Prophet 21, Excel, Access, and Outlook

• Support two sales representatives with administrative needs

• Respond to email inquiries (very minimal phone communication)

Working Hours, Working Style

• Part-time or full-time schedule available

• Working days and hours are flexible and can be adjusted based on the candidate’s availability

• On-site work required

• No overtime expected

• Low-stress environment with manageable workload

• One-time interview (in-person or online) with the team lead

• Assignment scheduled through October, with a possibility of extension depending on circumstances

Working Location
Itasca, IL (on-site)

Salary/Benefit

• $20/hour

• Health insurance available after 3 months of continuous employment

• Employment through staffing agency

Holidays

• Follows staffing agency and client company calendar (details provided at offer)

Qualifications

• Proficiency in Excel, Outlook, and Access required

• Experience with internal systems such as Prophet 21 preferred

• Able to communicate effectively in English

• Japanese language ability is a plus

• Prior administrative experience in a logistics or sales office setting preferred

• Must be authorized to work in the U.S.

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