• Miami, Florida
• Other Transportation
• $20-23/h
• Part Time Regular Employee
•  20h/week

Job Description

Position

• Part-time Administration Assistant 

Summary

• Highly organized and detail-oriented administrative assistant with over 5 years of experience supporting executives and managing office operations within the Engineering Department. Proficient in calendar management, administrative support, travel coordination, and document control. Capable of handling confidential information while maintaining a professional atmosphere. Demonstrates strong multitasking abilities and thrives under pressure.

Essential Duties​​​​​

• Provide administrative support for efficient office operations.
• Handle reception duties, including mail/package management.
• Record and maintain documents related to contracts and projects both physically and digitally.
• Coordinate travel arrangements for executives and project personnel.
• Manage logistics for meetings, including setup and catering.
• Ensure office equipment and supplies are maintained and available.
• Arrange deliveries with logistics vendors.
• Purchase necessary materials from local vendors for projects.
• Organize and manage expense records.
• Assist project personnel from Japan with accommodations and formalities.
• Operate and manage information using SAP as needed.
• Maintain confidentiality and comply with privacy policies.
• Present a positive and professional image for the organization.
• Perform other related duties as assigned.

Working Hours, Working Style

• 20 hours/week, Part-time

Working Location

• Miami, FL

Salary/Benefit

• $20-23/h

Holidays

• Company Holidays

Qualifications​​​​​

• High school diploma or equivalent; associate’s degree preferred.
• Previous experience in administrative or accounting roles in an office environment.
• Proficient in Microsoft Outlook, Word, Excel, and SharePoint.
• Excellent verbal and written communication skills in English and Japanese.
• Valid driver’s license and satisfactory driving record.
• Strong attention to detail.

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