• New York, New York
• IT
• $22/h-27/h
• Full Time regular employee
•  9:00-17:00

Job Description

Position
Executive Secretary

Summary
​​​ 派遣期間2024年7月～12月を予定とした、6か月程度の派遣スタッフのお仕事です。秘書業務を中心に、IT企画部門のAdmin業務が発生します。割合としては秘書業務6割、Admin業務が4割が目安となりますが、 状況次第で割合は前後いたします。

Essential Duties
​​​​​ Secretary Duties for CEO (60％)
- ​​​​​​​Manage CEO’s calendars including scheduling various kinds of meetings and appointments.
- Coordinate end-to-end travel needs, including booking all travel and hotels, directions, and ground transportation in addition to processing all reimbursement in a timely manner.
- Prepare and draft various kinds of reports, official correspondence, agenda, meeting minutes, spread sheets, charts and presentation slides.Translate documents, reports and communication between Japanese and English.
- Arrange transportation, lodging, meals and entertainment for CEO’s guests as needed.
- Handle visitors and clients including greeting and directing them to the appropriate place and offering beverages.
- Assist organizing company events such as intra-company training.
- Participate in CEO’s projects by providing administrative support as needed.
- Other Secretary duties assigned by CEO.

IT Planning Admin Duties (40%)
​​​​​​​- Prepare various reports including Company monthly reports, project overviews and status report.
- Handle Customer Satisfaction Survey (CSS) related tasks including project data extraction from SAP ByD, Survey Monkey operations, and report preparation.
- Assist recurring contract management in SAP ByD including account management, Master Service Agreement maintenance, Project/SO maintenance, and Invoice preparation.
- Organize to keep the Customer Data Base updated including periodic notification and following-up with the Division/Project Managers.
- Assist coordination for Annual IT Managers conference such as answering guests’ inquiries, taking attendance, arranging meals and beverages.
- Other IT Planning duties assigned by the Division Manager.

Working Hours, Working style
9:00-17:00  (Hybrid – 3 days/week in the office)

Woking Location
Manhattan, NY

Salary/Benefit
$22/h-27/h

Holidays
Saturday, Sunday, Holiday

Qualifications
- Bachelor’s Degree or equivalent experience, and 2-4 years of comparable experience supporting executives is required.
​​​​​​​- Must be fluent reading, writing, and speaking in English and Japanese
- Strong organizational skills, multi-tasking, and a high level of confidentiality
- Proficient MS office (Word, Excel, Power Point, Outlook and teams)
- Ability to professionally interact with management and coworkers
- Basic accounting skills is preferred

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