Position
HR, Administrative, Accounting  Assistant

Summary
HR and Administrative Assistants will provide administrative support in HR department and employees. Compiles and keeps personnel records, and time records. Process payroll and assist in administering employee benefit programs including enrollments. This position includes but not limited to, supporting translation activities (Japanese to/from English) for the President and Senior Staff, as well as the parent company in Japan. Coordinates relocation, travel, housing arrangements, work Visas, and general support for Japanese expatriates.

Essential Duties
​​​​​​​Human Resources
• Process, verify, and maintain personnel-related documentation, including training, performance evaluations, classifications, and employee leaves of absence.
• Record data for each employee, including such information as addresses, supervisory reports on performance, and dates of and reasons for terminations.
• Gather personnel records from branches or employees.
• Examine employee files to answer inquiries and provide information for personnel actions.
• Conduct verifications of employment and respond to agencies.
• Process paperwork for new hires or separations and enter the information into the system.
• Respond to workers comp cases, keep records, create OSHA reports.
• Support and communicate with the Branch Safety Committee.
• Support required training and keep records.

Benefits
• Assist in administering employee benefit programs including enrollments.
• Allocate benefit-related invoices or create reports and submit them to Accounting Dept.

Payroll
• Compile payroll data from time sheets and other records.
• Review payroll data, wage computation, and other information and reconcile payroll.
• Process and issue employee paychecks and statements of earnings and deductions.
• Issue and record adjustments to pay related to previous errors or retroactive increases.
• Keep track of leave time, such as vacation, personal, and sick leave, for employees.
• Keep informed about changes in tax and deduction laws that apply to the payroll process.
• Balance cash and payroll accounts.
• Create payroll-related reports for Accounting Dept. or State reporting.

Administrative Support
• Arranges and maintains certificates of insurance documents from vendors.
• Request to issue a certificate of liability insurance and auto insurance IDs and keep records.
• Provide administrative assistance for company events or company record-keeping.

Expatriates Coordination
• Works with the parent company, the President to prepare visa applications, related documents, and preparation for visa package. 
• Supports Japanese expatriates' relocation, housing, and insurance arrangements, and provides general support for Japanese expatriates.
Refer “HRD task list” for detailed assignments
Additional duties and responsibilities may be added as needed

Working Hours
8:30~17:30

Working Location
Torrance, CA 

Holidays
土日祝日

Qualifications

 Qualifications
• Excellent verbal and written communication skills in both English and Japanese (professional communication in Japanese in writing)
• Ability to prioritize tasks
• Proficient with Microsoft Office Suite, Google applications or related software.
• Proficiency with or the ability to quickly learn the organization’s HRIS.

Education and/or Experience
• High School Diploma
• A minimum of 4 years of work experience in a similar role preferred

Certificates, Licenses, Registrations
• California Driver License Class C required

Language Skills
• Proficient English (written and spoken) is required for this position.
• Professional verbal and written communication skills in Japanese are required

Physical Demands
This position is mostly performed at workstation. Lifting and bending/squatting to re-stock supplies etc. is occasionally required. Occasional errands may be required using.

​​​​​​​Work Environment
Work will be performed mainly at office environment.