Representative
Summary
This position is responsible for performing accounts payable/receivable and expense process functions as well as other administrative and clerical duties. This position is also responsible for assisting the
supervisor by performing related duties.
Essential Duties
​​​​​​​Account Payable
● Maintains the invoices and statements from all the vendors; files and organizes the documents.
● Reviews and verifies all the invoices and statements; contacts the related sections, vendors, and hotels immediately to resolve the discrepancy when questionable charges appear on the statements.
● Processes payments for the vendors, other branches, credit cards, wholesale costs and ARC in a timely manner.
● Directs all deposits and payments, issues the checks for payments/refunds.
● Processes expenses for business trips and employee discounts.
● Research for unpaid invoices.
● Performs the journal entries of costs and expenses into the system.
● Monitors and closes the petty cash on a monthly basis.
Account Receivable
● Posts daily cash receipts and deposits from various sales commissions into appropriate ledgers.
● Posts a receipt of payment on each customer’s account; keeps track of collection status for each
customer and follows-up on any delinquent accounts.
● Makes deposits and performs the data entry into the system; enters the sales and deports data into GP, etc.
● Issues invoices and receipts as necessary; invoices vendors, invoices HQ in Japan for the Hotel
Reservations department and Tour Operation department, manages invoices for H.I.S. group companies.
● Manages commissions for employees.
● Generates accounts receivable report and daily cash sales report.
● Prepare for bank deposits and record the transactions.
● Creates reports for unpaid deposits, discrepancies, losses, and balances for accounts receivable.
Expenses
● Processes various expenses such as general payments, Master Card, etc.
● Creates and maintains financial documents.
● Manages funds and resources.
● Maintains and processes tasks on line (Authorize Net, AMEX, Banks, etc.)
● Operates accounting related software (HOPS, Challenge, Apollo, GlobalWare, IAR, ARC, GP, etc.)

Secondary Job Functions 5%
Other & Miscellaneous
● Answers and directs telephone calls to the requested party; takes or transfers messages as necessary.
● Performs special projects and accounting related duties assigned by the upper management.
Common Job Functions 10%
● Contribute to Team Effort
Be flexible in work assignments by covering for your staff members as needed and assisting in the transition of new staff members.
● Work Well with Other Staff
Contribute to the professional office environment; by coaching staff members when necessary, taking initiative, being cooperative, and understanding how this position affects the company's bottom-line.
● Act on Constructive Feedback
Listen to feedback given by peers, supervisors and customers, and use it to improve performance.
● Maintain Professional and Technical Knowledge
Attend educational workshops, review professional publications, and establish personal networks.
● Seek Continual Improvement
Examine departmental work processes, research procedures, administrative procedures, etc.; recommend changes where appropriate; and develop skills by learning the use of software applications. Also make efforts to expand knowledge about the travel industry.
Scope of Job Duties
Essential Job Elements
● Physical Requirements
While performing the duties, the staff member is regularly required to sit, talk, or listen. The staff member is further required to stand, walk, use hands to pick up, handle or feel and reach with arms. Occasionally, the staff member will need to kneel or crouch.
The staff member must be able to read and analyze written information on a computer terminal. Close vision and the ability to adjust focus are necessary for this job.
The staff member may occasionally lift, push, pull or move other objects of at least 15 pounds.
● Working Conditions
The noise level in the work environment is usually moderate to noisy (i.e. working in a business office with computers, printers and telephones). The staff member must be able to travel on business or work beyond normal work hours when necessary.
Working Hours, Working style
​​​​​​​​​​​​​​ ​​​​​​​​​​​​​​9:00~18:00  
3days work from home
Woking Location
Downtown LA 
Salary/Benefit
​​​​​​​​​​​​​​40K~50K 
 ​​​​​​​Health Insurance PPO (Medical,Dental): Fully Company Paid Vision Insurance, Disability Insurance, Life Insurance, Workers Compensation Insurance
401(k)　
Company discount (airline tickets, hotels, theme park tickets)
Company discount on cell phone charges
 Paid holidays 1st Fiscal Year : 8.00 hours (1.00 day)/month  

Holidays
​​​​​​​Saturday, Sunday, Holidays
PTO  
Qualifications
​​​​​​​● Language Skills
Read, analyze, and interpret general business periodicals, professional journals, and/or government regulations in English and Japanese
Write reports, business correspondence, and procedure manuals in English and Japanese

Effectively present information and respond to questions from groups of managers, staff, clients, customers, and the general public in English and Japanese
● Mathematical Skills
Calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area circumstance, and volume
● Reasoning Abilities
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
Ability to analyze information and solve problems on a complex level in various situations
● Other Required Skills
Must be tactful, mature, and flexible
Must have the ability to review, assess and understand technical documents, drawings and other documents with no advance exposure and then engage in discussions internally and with customers
Must have the ability to analyze and utilize legal/financial documents (contracts, purchase orders, etc.)
Must be able to use a computer and such applications as Microsoft Windows, Word, and Excel
Education
❖ High school diploma or general education degree (GED); or equivalent combination of education and experience
❖ Between six months to one year of previous experience in the same or similar position is preferred.