• Oradell, New Jersey
• Trading
• $62K
• Full Time regular employee
•  9:00-17:00

Job Description

Position
Office & Operations Coordinator

Summary
The Office & Operations Coordinator will handle a wide range of administrative, operational, logistics, and basic accounting support duties. This individual will play an important role as an early member of the company team and support the daily functioning of the office and supply chain.

Essential Duties
Office Administration:
• Daily office operations, including coordination with Regus, inventory of office supplies, mail handling, and visitor support
• Preparation of documents, reports, and materials (Word / Excel / PowerPoint)
• Contract and internal document management, including filing
• Basic HR-related administrative support as needed

Logistics Coordination:
• Coordinate inbound/outbound shipments with warehouses and maintain inventory records
• Arrange domestic logistics and manage delivery schedules
• Handle documentation such as SDS, invoices, packing lists, and shipping paperwork
• Track shipping schedules and share updates with internal teams

Accounting & Purchasing Support:
• Vendor invoice processing and basic data entry
• Information collection for monthly report preparation
• Simple purchasing and procurement-related support tasks

Working Hours, Working style
9:00-17:00

Working Location
​​​​​​​Oradell, New Jersey (Hybrid schedule with 1–2 WFH days per week)

Salary/Benefit
​​​​​​​USD 62,000/year + performance-based bonus
​​​​​​​Medical, Retirement Plan provided; Dental and Vision will become available after the expatriate assignment process is completed. Paid Time Off (PTO) and company holidays are provided in accordance with company policy.​​​​​​​

Holidays
Saturday, Sunday, Holiday

Qualifications
• Some experience in office administration, customer service, or operations support
• Basic proficiency in Microsoft Office (Excel, Word)
• Well-organized and attentive to detail
• Ability to work independently when needed
• Experience in logistics or a related field is helpful but not required
• Experience in basic accounting or bookkeeping tasks is helpful but not required
• Japanese language skill is a plus, but not required

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